Delegating is one of the most important keys to scaling your success but time and time again - it is something that professionals share as a struggle. I get it. Really, I do. When I began scaling my business, delegating was difficult for me too. It helped to think of delegation as part of the process of eliminating things from my daily task list.
Letting control go of the things that have helped build your business can undoubtedly be uncomfortable and even stressful, but here are a few tips we have for easing the process.
Establish firm priorities. During the delegation process, it is important to keep your eye on what is most important. What are the things that you must continue to do? What can someone do almost as well as you? Understand that when you delegate something, it may not be done exactly the way you have always done it - but it is freeing your time up to handle the more important things that only you can handle. At the end of the day, the result is more important than the process when it comes to delegation.
Play to your team’s strengths. Delegating is about winning back your time to focus on more pressing matters, which means that delegation is not just a professional undertaking, but a personal one too. If you have specific tasks you need to delegate, hire for those roles. But often where delegation goes off track is that we start with the task versus the person. Focus on what the people in your life do well, enjoy, and are capable of then see where you can leverage those strengths.
Take the time to train. Delegating is the first step in a larger process to remove these tasks from your daily agenda. The biggest mistake I see people make is skipping delegation and moving straight to elimination. They are not the same thing. Delegating is an active process that you as the delgater still must be involved in both through training and follow up. Elimination (the goal) is not concerning yourself with the task at all. It is not enough to take the time to train once and move on. Training may take a few times of you explaining the process, letting them attempt the process, and over time - letting go of the process. Don’t skip the training!
Trust, but verify. Many times, people become reluctant to delegate as a result of previous negative experiences. When delegating, you must be willing to trust the ability of the person taking on the new tasks. Without this trust, you defeat the purpose of delegation in the first place (which is how so many fail at delegating) because you actually spend double the time on the tasks as you originally did - first through trying to delegating then by handling the task yourself anyway. Resist this urge! One great way to build your trust for the person taking on these tasks is to trust their ability and their work while ensure you’re available for questions, yet verifying that the tasks were done to your satisfaction. A few times of verifying their stellar work will build your trust that they are not only capable, but exceeding expectations. Or, verifying that they aren’t capable will save you time of keeping someone tasked with work they cannot handle.
It’s a journey, not a destination. As I have said so many times, delegation is a process. It will require you to be involved in training, support, verification, and so much more. Be patient with yourself and with those you task with the work. They are learning and it can be helpful to remember how you felt when you were first learning these tasks. If you devote the proper level of attention to delegation, you will undoubtedly begin to see the success you were hoping for!